How to move your office effectively
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Survey of a New Site
These are 1 or 2 points that we bring to the attention of moving customers when they are considering IT for office moves. Below you will find info that might can impact the look of your space, the period of the move and the general cost. We always counsel that no work should be undertaken without an agreed lease.
Access to a New Office
One of the first things we do look at is access to the building, such as:
Lift size and height, and weight limitations
Width of steps
Size of doorways
Service entrance
If the access to your new office is restricted, this could noticeably increase the cost of your move.
Example: A high quality Server enclosure will always come fully built up. Should the lift not be tall enough, and the stairway is too narrow, the cupboard will have to be dismantled, which can take time.
Office Layout Floor Plan
An office layout floor plan is a drawing of where all the furniture and fittings will be placed. This is vital, as this may identify where data and power points will be going in the office. If you like, We can provide you with this as part of the service, or we can put you in touch with a consultant. The typical cost for this service might be anywhere between £1,500 – £2,500.
Information And Power Cabling
Once you have your office floor plan, then you can start deciding how many data and power points you’ll need. Sometimes you will need to think about:
The number of Computers (remember monitors will need power too)
Facsimile Machines
Scanners
Projector
Phones
Provisioning for the data and power wires will need to be made, in order for the office not to look messy. Should a raised floor or suspended celling be available, we’re going to use that. Alternatively perimeter trunking will be used.
Office Fitting
This is to do with the look of your new space. You’ll decide to create:
Meeting rooms
Director offices
Decorating the space, i.e. Carpeting, painting
Provisioning door access systems
Determining location of comms. Room
Air-conditioning
Again, what you decide to do with your space will have a direct result on your budget.
Comms. Room Requirements
First, you should decide where you want to place your comms room. Once decided, you may then plan for the proper power, information points and air-con to be placed in this space. It’s vital this room gets completed first as you will not be able to receive any phone or net services without it. We can aid with recommending the right service suppliers and project-manage the power and air-con needs.
Locate the Wet and Dry Riser
This is significant as it may determine how certain elements at work can be laid out. It is also worth realizing at this point that lead times may vary between different service providers.
Example: BT is presently citing 7 “10 working days for an ISDN2 phone line and 20 working days for ISDN30 phone line. In reality, it is generally double that, and generally even longer in December. Not provisioning for this wait-time can be terrible to your time line.
Michael Kiruba-Raja works as a business IT Support expert in the City of London’s fiscal district helping his client move office without a hitch. His consultative view is gained from 20 years of working with business IT support systems.
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